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The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Description 

Role and Responsibilities:

The Executive Assistant reports directly to the Consul-General (CG). The successful candidate will be responsible for delivering effective direct administrative support to the Consul-General and work more widely with the Consulate team to successfully deliver key objectives. In addition to coordinating and managing the CG’s time (e.g. keeping the diary up to date, arranging necessary briefing, tickets, visit programmes etc.) the post-holder will build and maintain relationships with internal and external stakeholders, working with partners in the Consulate-General and across the China network. Where there is capacity, the PA will support the Deputy Consul General in the same manner.

1. Personal Assistant to Consul-General (45%)

• Forward planning CG`s commitments, diary management, assisting         with CG’s budget management (monthly claims, budget profiling etc.)

• Lead on CG`s visits, programmes and events, including close coordination with Corporate Services team on drivers’ time

• Arrange internal and external meetings

• Draft and translate letters and speeches

• Coordinate (or where necessary prepare) briefing for events

• Assist where possible on bookings, external engagements for Deputy Consul General

2. Cross-post visits, projects and co-ordination work (20%)

• Arrange programmes and coordinate visits of VIPs from FCO/Embassy, and other government departments

• Coordinate activities, events and inquiries mainly from local FAOs and diplomatic missions

• Establish and maintain links with Chinese stakeholders

3.  Chevening Project Management (30%)

• Chevening administration lead: recruitment; work with PPA team on marketing & promotion

  
  

• Chevening alumni engagement: build and maintain active alumni network in Southwest China; bid and manage Chevening Alumni Programme Fund on yearly basis, design and deliver 10-20 Chevening events in Southwest China based on needs and capacity

4. Line Manager for Residence Housekeeper (5%)

• Management of Residence Housekeeper

  
  

• Oversight of Residence upkeep

• Oversight of preparations for Residence functions/post function clean up

  
  

Essential qualifications, skills and experience  

• Bachelor’s degree and above

• Strong IT computer skills using Microsoft Word, Excel, PowerPoint, Office, Internet

• Excellent interpersonal and communication skills with a strong customer focus

• Personal drive and the ability to be a self-starter as well as a team player

• Strong organisational, analytical and time management skills, with very good attention to detail

• Flexible, resilient under pressure and decisive with a proven track record of delivering results to a high standard within tight deadlines

Desirable qualifications, skills and experience  

• Proven experience as PA in busy role

Required competencies  

Collaborating and Partnering, Delivering Value for Money, Delivering at Pace, Engaging Internationally 

Application deadline  

28 May 2019

Type of Position  

Fixed Term (12 months), Full time

Starting monthly salary (CNY) 

9,781

Start Date - End Date  

1 July 2019 - 30 June 2020

Other benefits and conditions of employment  

We offer a competitive package, which includes basic salary, good leave entitlement, and insurance plan, etc. 

We also offer excellent development opportunities and a 22-day annual leave entitlement in pro rata. Conditioned working hours is 35 hours/ week from Monday to Friday and flexible working can be arranged upon personal needs. For more details on our Total Rewards Package, please visit our website http://www.gov.uk/government/world/china.

Staff recruited locally by the British Embassy and its Consulates is subject to Terms and Conditions of Service according to local Chinese employment law.

Additional information  

All applications must be received before 11:55 PM (China Standard Time) on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.